Title 2
ADMINISTRATION

Chapters:

2.04 Council Meetings

2.08 City Office Hours

2.12 Petitions

2.14 Repealed

2.26 Public Records

2.30 Registration Procedure for Bonds and Obligations

Chapter 2.04
COUNCIL MEETINGS

Sections:

2.04.010 Date and time of meetings.

2.04.020 Meeting place.

2.04.010 Date and time of meetings.

The regular meetings of the city council will be held at 6:00 p.m. on the first four Mondays of each month; provided, that only one regular meeting will be held during August, which will be on the first Monday, and no meetings will be held on the last two Mondays of December. Whenever Monday falls on a legal holiday, regular meetings will be held the following Tuesday. (Ord. 4039 § 1, 1989; Ord. 3601 § 1, 1986; Ord. 3484 § 1, 1985; Ord. 3199 § 1, 1982; 1961 code § 2.04.010.)

2.04.020 Meeting place.

The regular meeting place of the city council shall be at the City Hall, 11511 Main Street, Bellevue, Washington, provided the council may by motion provide that meetings shall be held at other locations, subject to any notice required by law. (Ord. 4441 § 1, 1992; Ord. 3484 § 2, 1985; 1961 code § 2.04.020.)

Chapter 2.08
CITY OFFICE HOURS

Sections:

2.08.010 Hours offices open.

2.08.010 Hours offices open.

All offices and departments of the city shall be kept open for the transaction of business with the public from the hours of 8:00 a.m. to 5:00 p.m., five days per week, Monday through Friday, excepting legal holidays, provided the city manager may authorize any office or department to vary from these hours where it will promote the efficiency of the office or department and provide adequate service to the public. (Ord. 4441 § 1, 1992; 1961 code § 2.08.010.)

Chapter 2.12
PETITIONS

Sections:

2.12.010 Petitions – Rules governing – Sufficiency.

2.12.020 Deposit for costs.

2.12.010 Petitions – Rules governing – Sufficiency.

Whenever in state law petitions are required to be signed and filed with the city, the form and sufficiency thereof shall be governed by RCW 35A.01.040, provided this section shall not apply to a petition initiating or referring an ordinance to the extent it conflicts with RCW 35A.11.100. The sufficiency of petitions shall be determined by the city clerk in accordance with state law. Petitions shall be filed with the city official designated by state law or city ordinance and, if no such official is designated, with the city clerk. (Ord. 4446 § 2, 1992; 1961 code § 2.12.010.)

2.12.020 Deposit for costs.

In those instances where notice of public hearing or an election is required, the clerk shall require a deposit of a sum deemed sufficient by the clerk to cover the cost of publishing or posting such notices of such hearing or of holding and giving notice of such election as a condition precedent to filing of such petition. Any portion of such deposit not actually or reasonably used for defraying such costs shall be returned to the person making such deposit. (Ord. 4446 § 3, 1992; 1961 code § 2.12.080.)

Chapter 2.14
PUBLIC INFORMATION SIGNS

(Repealed by Ord. 4819)

Chapter 2.26
PUBLIC RECORDS*

Sections:

2.26.005 Authority and purpose.

2.26.010 Scope of rules authorized.

2.26.020 Authority to amend rules.

2.26.030 Authority to publish rules.

2.26.040 Costs of providing public records.

2.26.050 Interpretation of rules.

2.26.060 Review of denial of request.

2.26.070 Judicial review.

2.26.080 Opt out of index of records.

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Footnotes

* Prior legislation: Prior code §§ 2.36.010 through 2.36.060 and Ords. 2165, 2482, 2769, 3385, 4464 and 5589.

2.26.005 Authority and purpose.

A. The Act requires public agencies such as Bellevue to make nonexempt “public records” available for inspection and copying in accordance with published rules. The Act defines “public records” to include any “writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained” by the agency.

B. The city clerk is authorized to establish and publish Bellevue Public Records Act rules to provide the public with full access to public records consistent with the Act. (Ord. 5746 § 1, 2007.)

2.26.010 Scope of rules authorized.

As required by law or to the extent deemed necessary or appropriate, the Bellevue Public Records Act rules will contain:

A. A description of Bellevue city services, the designation of a public records officer (officer), the officer’s contact information, the hours and location for inspection of public records and the officer’s responsibilities under the Public Records Act;

B. The procedure for making, responding to, inspecting and copying records requests; protecting records from damage or disorganization; preventing excess interference with Bellevue’s other essential functions; protecting the rights of others; providing “fullest assistance” to requestors and timely action on public records requests;

C. For informational purposes, a list of laws in addition to the Act that exempts or prohibits the disclosure of public records held by Bellevue;

D. Definitions as necessary or appropriate related to the Act. (Ord. 5746 § 1, 2007.)

2.26.020 Authority to amend rules.

The city clerk shall have the authority to amend the Bellevue Public Records Act rules as necessary or appropriate to conform to laws or, as appropriate, to enhance services to the public, protect privacy, and/or increase efficiency in administering the Act to the fullest extent permitted by law. (Ord. 5746 § 1, 2007.)

2.26.030 Authority to publish rules.

The public records officer shall make the Bellevue Public Records Act rules readily available to the public in electronic and paper mediums. (Ord. 5746 § 1, 2007.)

2.26.040 Costs of providing public records.

The city clerk shall have the authority to establish and/or change the costs of copying or the costs of otherwise providing a requestor with public records in any format or medium to the fullest extent permitted by law. There is no fee for merely inspecting public records. (Ord. 5746 § 1, 2007.)

2.26.050 Interpretation of rules.

The Act and the rules will be interpreted consistent with the Act’s intent and case law, including in favor of disclosure as provided by law. (Ord. 5746 § 1, 2007.)

2.26.060 Review of denial of request.

The Bellevue Public Records Act rules shall provide for obtaining internal administrative review of denials, in whole or in part, of public records requests as required by law. (Ord. 5746 § 1, 2007.)

2.26.070 Judicial review.

Any person may obtain court review of denials of public records requests pursuant to RCW 42.56.550 at the conclusion of two business days after the initial denial regardless of any internal administrative appeal. (Ord. 5746 § 1, 2007.)

2.26.080 Opt out of index of records.

The city finds that creating and maintaining a central city index of records is unduly burdensome and would interfere with city operations. The city clerk’s office shall maintain and make available to the public indexes of ordinances, resolutions, and policies adopted by the city council, minutes of regular meetings of the city council and amendments, revisions, and repeals thereof and all public contracts, deeds and leases. These and all other indexes maintained for city use will be made available for review by the public upon request to the public records officer, unless exempted by state law. (Ord. 5746 § 1, 2007.)

Chapter 2.30
REGISTRATION PROCEDURE FOR BONDS AND OBLIGATIONS

Sections:

2.30.010 Findings.

2.30.020 Definitions.

2.30.030 Adoption of Registration System.

2.30.040 Registration requirement.

2.30.050 Method of registration.

2.30.060 Denominations.

2.30.070 Appointment of registrar.

2.30.080 Duties of registrar.

2.30.090 Statement of transfer restrictions.

2.30.010 Findings.

The city council of the city finds that it is in the city’s best interest to establish a system of registering the ownership of the city’s bonds and obligations in the manner permitted by law. (Ord. 3324 § 2, 1983.)

2.30.020 Definitions.

The following words shall have the following meanings when used in this chapter:

A. “Bond” or “bonds” have the meaning defined in section 2 (1), chapter 167, Laws of 1983, as the same may be from time to time amended.

B. “Fiscal agencies” mean the duly appointed fiscal agencies of the state of Washington serving as such at any given time.

C. “Obligation” or “obligations” have the meaning defined in section 2 (3), chapter 167, Laws of 1983, as the same may be from time to time amended.

D. “Registrar” is the person or persons designated by the city to register ownership of bonds or obligations under this chapter. (Ord. 3324 § 1, 1983.)

2.30.030 Adoption of Registration System.

The city adopts the system of registering the ownership of its bonds and obligations set out in BCC 2.30.040 through 2.30.090. (Ord. 3324 § 3, 1983.)

2.30.040 Registration requirement.

All bonds and obligations offered to the public, having a maturity of more than one year and issued by the city after June 30, 1983, on which the interest is intended to be exempt from federal income taxation shall be registered as to both principal and interest as provided in this chapter. (Ord. 3324 § 3 (a), 1983.)

2.30.050 Method of registration.

A. The registration of all city bonds and obligations required to be registered shall be carried out either by:

1. A book entry system of recording the ownership of the bond or obligation on the books of the city or the fiscal agencies, whether or not a physical instrument is issued; or

2. By recording the ownership of the bond or obligation and requiring as a condition of the transfer of ownership of any bond or obligation the surrender of the old bond or obligation and either the reissuance of the old bond or obligation or the issuance of a new bond or obligation to the new owners.

B. No transfer of any bond or obligation subject to registration requirements shall be effective until the name of the new owner and the new owner’s mailing address, together with such other information deemed appropriate by the registrar, shall be recorded on the books of the registrar. (Ord. 3324 § 3(b), 1983.)

2.30.060 Denominations.

Except as may be provided otherwise by the ordinance authorizing their issuance, registered bonds or obligations may be issued and reissued in any denomination up to the outstanding principal amount of the bonds or obligations of which they are a part. Such denominations may represent all or a part of a maturity or several maturities and on reissuance may be in smaller amounts than the individual denominations for which they are reissued. (Ord. 3324 § 3(c), 1983.)

2.30.070 Appointment of registrar.

Unless otherwise provided in the ordinance authorizing the issuance of registered bonds or obligations, the city finance director shall be the registrar for all registered interest-bearing warrants, installment contracts, interest-bearing leases and other registered bonds or obligations not usually subject to trading and the fiscal agencies shall be the registrar for all other city bonds and obligations. (Ord. 3324 § 3(d), 1983.)

2.30.080 Duties of registrar.

A. The registrar shall serve as the city’s authenticating trustee, transfer agent, registrar and paying agent for all registered bonds and obligations for which he, she, or it serves as registrar and shall comply fully with all applicable federal and state laws and regulations respecting the carrying out of those duties.

B. The rights, duties, responsibilities and compensation of the registrar shall be prescribed in each ordinance authorizing the issuance of the bonds or obligations, which rights, duties, responsibilities and compensation shall be embodied in a contract executed by the city finance director and the registrar.

C. In instances when the fiscal agency serves as registrar, the city adopts by reference the contract between the State Finance Committee of the state and the fiscal agencies in lieu of executing a separate contract and prescribing by ordinance the rights, duties, obligations and compensation of the registrar. As well, when the city finance director serves as registrar, a separate contract shall not be required.

D. In all cases when the registrar is not the fiscal agencies, the ordinance authorizing the issuance of the registered bonds or obligations shall specify the terms and conditions of:

1. Making payments of principal and interest;

2. Printing any physical instruments, including the use of identifying numbers or other designation;

3. Specifying record and payment dates;

4. Determining denominations;

5. Establishing the manner of communicating with the owners of the bonds or obligations;

6. Establishing the methods of receipting for the physical instruments for payment of principal, the destruction of such instruments and the certification of such destruction;

7. Registering or releasing security interests, if any; and

8. Such other matters pertaining to the registration of the bonds or obligations authorized by such ordinance as the city may deem to be necessary or appropriate. (Ord. 3324 § 3(e), 1983.)

2.30.090 Statement of transfer restrictions.

Any physical instrument issued or executed by the city subject to registration under this chapter shall state on its face that the principal of and interest on the bonds or obligations shall be paid only to the owner thereof registered as such on the books of the registrar as of the record date defined in the instrument and to no other person, and that such instrument, either principal or interest, may not be assigned except on the books of the registrar. (Ord. 3324 § 4, 1983.)